HVAC service software that proves every visit happened.
AMC customers dispute visits they don't remember, quarterly services get skipped in busy months, and renewals slip because nobody tracked the date. Tusktrac runs your HVAC service operation on proof: OTP-verified visits, auto-scheduled maintenance, and renewals that start on time.
The problems this solves
Customers dispute AMC visits
Without digital proof, 'your technician never came' is a conversation you can't win — and payments stall.
Scheduled maintenance gets skipped
In peak season, quarterly visits slip. Customers notice at renewal time.
Renewals depend on memory
Contract end dates in Excel mean renewal conversations start after the customer has stopped paying.
Your day today — vs. on Tusktrac
The same working day in a hvac & refrigeration business, before and after.
Today
On Tusktrac
8:30 AM
Peak season. Breakdown calls flood in, and this quarter's AMC visits get postponed again — the ones paying your steady revenue.
AMC visits were auto-scheduled and assigned weeks ago. Breakdowns slot around them, not instead of them.
11:00 AM
An AMC customer insists your technician never came last quarter. You believe he did. Believing doesn't collect payments.
The visit record shows the customer's own OTP started that job at 10:05 AM on March 12th. Conversation over.
2:00 PM
A customer claims the gas was never topped up. Your technician swears it was. It's word against word.
The job has photos of the gauge readings, before and after. Nobody has to swear anything.
6:00 PM
Which contracts still have pending visits this month? The Excel sheet's last update was three weeks ago.
The dashboard shows every contract's visit status live. Pending visits are a filter, not an investigation.
Renewal season
Renewal calls start after contracts lapse — when the customer has already stopped feeling like a customer.
Alerts fire at 90, 60, and 30 days. You call with the full visit history — proof the contract earned its renewal.
How Tusktrac works for hvac & refrigeration
AMC visits auto-scheduled
Every contract's quarterly or monthly visits scheduled automatically and assigned to available technicians.
OTP confirms arrival
The customer's OTP starts the job — proof the technician reached the site.
Photos of the work
Unit condition, gas levels, filter changes — photographed and attached to the job.
Customer OTP closes the visit
Permanently logged. When renewal comes, the full visit history is the sales pitch.
What changes
Frequently asked questions
How does Tusktrac schedule recurring HVAC maintenance visits?+
Each AMC contract defines its visit frequency. Tusktrac auto-generates the visit schedule and assigns technicians based on availability and workload.
What proof does each service visit create?+
Customer OTP at start, photos of the serviced unit, and customer OTP at close — timestamped and stored permanently against the contract.
Can it manage hundreds of AMC contracts?+
Yes. Every contract, unit, and visit is tracked individually, with renewal alerts at 90, 60, and 30 days before expiry.
Does it work for both residential and commercial HVAC?+
Yes. Sites, units, and contracts are flexible — a single home AC or a commercial building with fifty units both fit the same model.
Stop managing your team on WhatsApp.
While you're calling for a status update, your competitor has already quoted the customer and raised the invoice. Running a service business manually is no longer a choice — it's a race you're quietly losing. 30-day free trial, no credit card required.
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